BILLING & PROCUREMENT

Once selections are approved, Procurement Mountain Group manages the process through installation, providing as much or as little support as your studio needs. Our services include:
  • Creating and managing client proposals
  • Generate and process purchase orders and payments
  • Monitors all costs and markups to ensure designer profitability
  • Review and file order confirmations
  • Record exact costs, including freight charges
  • Manage the purchasing inbox and related communications

  • Coordinate with designers on CFAs + DFAs

  • Creation of FFE schedules (if needed)
  • Track order statuses and provide timely updates to your team
  • Work closely with accountants to resolve any questions on statements of account or project close

EXPEDITING & QUALITY CONTROL

We manage all the moving parts that keep projects on track, so designers can focus on design. Catching freight and expediting issues before they become issues saves our designers a ton of time:
  • Following up with vendors and monitoring lead times
  • Coordinating freight and delivery schedules

  • Warehouse coordination

  • Handling damaged items, returns, and vendor back-and-forth

  • Vintage restoration coordination

  • Maintaining accurate expediting documents with clear project updates
  • Coordinating deliveries to keep projects moving smoothly
  • Expediting orders through vendor relationships
  • Coordinating local and long-distance shipments
  • Overseeing warehouse receipts and managing damage claims
  • Updating of expediting documents & biweekly or monthly updates to design team (dependent on project timeline)

INSTALLATION SUPPORT

Procurement Mountain Group can be your extra set of hands on installation day, ensuring everything comes together seamlessly. Whether it’s coordinating last-minute deliveries of artwork, accessories, or small furnishings, we’re there to make sure nothing falls through the cracks. We can help with:

  • Coordinating last-minute shipments and vendor arrivals
  • Scheduling installs with warehouse teams and movers
  • Handling placement of decor, art, and small furnishings
  • Managing installation schedules and timing
  • Troubleshooting unexpected issues on-site
  • Supporting your team with any final details to bring the project to completion

TEAM TRAINING & CONSULTING

We help design studios streamline operations with tailored workflows and hands-on support:
  • Auditing current processes to identify inefficiencies
  • Creating streamlined workflows for procurement, billing, and project management
  • Setting up systems in Studio Designer or custom spreadsheets
  • Providing hands-on training for new or existing team members
  • Developing customized step-by-step guides for consistent processes
  • Supporting studios that want to handle procurement in-house with organized systems from the start